Minister of Finance promulgates Circular No. 40/2017/TT-BTC to provide for work-trip allowances and conference expenditures.
This Circular deals with work-trip allowances and conference expenditures applicable to regulatory agencies, public service providers, political organizations, socio-political organizations, other organizations or associations funded by state budget.
Provision of fixed travel allowance is as follow
For leading officials who are entitled to use cars on work trips under regulations by the Prime Minister and voluntarily register for provision of fixed travel allowance: The fixed travel allowance shall be paid under regulations in the Circular No. 159/2015/TT-BTC dated October 15, 2015 by Ministry of Finance on guidance for certain articles of the Prime Minister’s Decision No. 32/2015/QD-TTg dated August 04, 2015 on criteria, norms, management and use of cars at state agencies, public service providers and one-member limited liability companies of which 100% charter capital is held by the State;
Officials or public employees who are not eligible to be arranged cars and who go on work trips on their own cars to localities 10 km or more (in communes facing social - economic difficulties or extreme social - economic difficulties under the Prime Minister's Decisions) or 15 km or more (in other communes) away from their working offices are entitled to provision of fixed travel allowance as 0.2 liter of petrol per kilometer based on distance between administrative divisions and the petrol price at time when they are sent on work trip, which must be included in the units' internal spending regulations.
Regarding stay allowances:
Stay allowances mean amounts paid by agencies or units to their staff on work trips in addition to their salaries for a period from the date they begin until they finish their work trips and return to their agencies or units (including time of journey and stay in work-trip destinations).
Stay allowance payable to a person on work trip: VND 200,000/day.
For a work trip within a day, the head of an agency or unit shall decide the level of stay allowance based on the actual number of hours of the work trip, the work time outside working hours (including the time of journey) and the distance from the agency or unit to the work-trip destination, which must be included in the internal spending regulations of the agency or unit.
Officials, public employees and contractual employees working on the mainland who are sent on work trips at sea or on islands are entitled to the maximum stay allowance of VND 250,000/person/day of actual work trip (applicable to days during which they work at sea or on islands and travel days at sea or to and from islands). In specific sectors for which allowances for work trips at sea or on islands have been stipulated by competent authorities, the highest allowance level (stay allowance or work trip allowance) may be applied to payment to persons on work trips.
Rules for payment of rents for lodgings in work-trip destinations:
a) For high-ranking leaders, state current regulations shall apply;
b) Officials, public employees and contractual employees who are sent by their agencies or units to work trips and must rent lodgings in work-trip destinations are entitled to payment of such lodging rents by adopting any of two following methods: payment of fixed allowance or invoice-based payment;
c) Persons on work trips to agencies or units that have arranged free lodgings are not entitled to payment of lodging rents. If requesting and receiving payment of lodging rents, they shall refund the rents to their agencies or units and be disciplined in accordance with laws on officials, public employees and contractual employees.
Payment of fixed allowance:
a) Holders of ministerial, deputy ministerial and leading titles who enjoy a post-based allowance coefficient of 1.25 or higher are entitled to a fixed lodging rent of VND 1,000,000/day/person, regardless of work-trip destinations;
b) For other officials, public employees and contractual employees:
- For work trips to urban districts or urban centers of central-affiliated cities and provincial grade-I urban centers, the fixed allowance is VND 450,000/day/person.
- For work trips to rural districts or towns of central-affiliated cities and other provincial towns or cities, the fixed allowance is VND 350,000/day/person.
- For work trips to other areas, the fixed allowance is VND 300,000/day/person.